AR/AP Manager

AR/AP Manager


As Accounts Payable/Receivable Manager, you will be accountable for the revenue operations of the company, including processing the billing to customers; paying invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment, managing revenue recognition, the production of periodic revenue reports, and maintenance of an adequate system of revenue records. You will be expected to ensure that reported results comply with generally accepted accounting principles and/or international financial reporting standards.

You must be comfortable working closely with the Executive and Sales teams. You’ll need to thrive in a fast-paced startup environment, be hardworking, bold, ambitious, and analytical to thrive in this position.

Please note that submissions without cover letters will not be reviewed.

Detailed Job Description: 

  • Generate invoices for new accounts using both quotes and purchase orders. Gather information for billing as needed from other team members
  • Notify customers of upcoming license expirations and bill accordingly
  • Proactively follow up with unresponsive accounts
  • Work with customers who have gotten behind in billing to bring them into compliance
  • Update various documents to track invoice and customer information
  • Collaborate and coordinate with sales and support teams to achieve accurate billing, software installation, and license subscription updates
  • Maintain and update existing billing manual of best practices and procedures
  • Carefully record and track all customer interactions and events
  • Research and maintain a database of correct billing contacts as well as billing procedures and preferences for each account
  • Generate tasks in Zoho for the support team based on billing events
  • Respond to account status inquiries from sales and support team members
  • Integrate and interface with multiple third-party billing vendors. This will, at times, require learning those systems
  • Monitor email and respond promptly to customer inquiries
  • Provide banking and W9 information to customers on request
  • Respond to special billing inquiries as requested on a per-customer basis
  • Attend weekly meetings to discuss the status of accounts as they relate to product implementation
  • Respond to vendor invoices
  • Ensure that all payments are made in accordance with company policy
  • Ensure that all payments are sent on time
  • Resolve payment discrepancies and disputes on behalf of the company


  • Accounting degree
  • Strong work ethic, a self-starter, and accountable
  • Bachelor’s degree
  • Proven experience as a financial controller, accounting supervisor, or senior accountant
  • In-depth understanding of Generally Accepted Accounting Principles (GAAP)
  • Awareness of business trends
  • Familiarity with financial accounting statements
  • Experience with general ledger functions and the month-end/year-end close process
  • Hands-on experience with accounting software packages, like QuickBooks Online
  • Working knowledge of Zoho or other CRMs
  • Advanced Google Suite and MS Excel skills including Vlookups and pivot tables
  • Accuracy and attention to detail

Perks & Benefits:

  • Competitive salary, meaningful equity, & 401(k) plan
  • Medical, dental, & vision
  • Great work/life balance, and fantastic location near the Pacifica beach
  • Unlimited snacks/beverages

About Studylog:

Based in beautiful Pacifica, CA, Studylog Animal Study Workflow Software is designed to flexibly conduct and manage studies in virtually any disease area, such as inflammation, oncology, infection, metabolism, surgical models, behavior/neuroscience, vaccines, and others. Studylog saves researchers precious time, money and effort while ensuring data integrity & security in a database for future access and use. On average, labs tell us they can double their study throughput with the same or less effort while preserving their detailed methods & results in perpetuity.

Job Categories: Accounting
Job Types: Full Time
Job Locations: Remote

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